COLD Storage book
I edited a 41-page book, Computer On-Line Data (COLD) Storage, a buyer's guide that makes it easy for MIS, CFOs, department managers and project leaders to understand the features and benefits of this complicated, new technology.

Computer On-Line Data (COLD) Storage

Table of Contents

  • Executive Summary

  • Introduction
  • History of COLD
  • Why Buy a COLD System?
  • The Paradigm Shift
  • COLD System Overview

  • Getting Started
  • Decision-Making Process
  • Key Considerations
  • Sizing Your System
  • Budgeting for
    Your System

  • Infrastructure Compatibility
  • Host
  • Network
  • Client Workstation
  • Software
  • Database Design

    • System Installation
    • Host Interface
    • Hardware Installation
    • Software Installation

  • The Essence of COLD
  • Application Set-up
  • Ease of Set-up
  • Set-up Overview
  • Input File Formats
  • Field Locating
  • Field Indexing Flexibility
  • Revision Management
  • Sub-document
    Intelligence (forms)
  • Sub-document
    Intelligence (greenbar reports)
  • Report Processing
  • Document Viewing
  • Form Overlay
  • Storage Media Options
  • Hard Disk Storage
  • Distribution
  • Retrieval Requirements
  • Document Aging
  • Number of Active Users
  • Volume of Documents
  • Legal Requirements
  • HSM Storage
  • Hidden Benefits
  • Data Warehousing
    On a Budget
  • Integration with
    Imaging Systems
  • Security
  • Environment
  • Job Improvement

  • How to Get Started
  • Application Survey
  • Computer Output Analysis

  • The Bottom Line

  • Key Features

  • Key Feature
    Considerations and Checklist

  • Glossary of Terms

Executive Summary

This guide describes ways to improve your organization’s productivity and processes, and significantly reduce costs at the same time. We hope to educate and help you capitalize on this opportunity. Now in its third generation, COLD storage systems have evolved into mainstream technology. Ten years from now, COLD storage technology will be as commonplace on the company desktop as spreadsheets and word processing. There is no need to wait. A simple example demonstrates why.

Most companies spend lots of time, money and resources tracking and managing their information. A typical problem is that the information is difficult to find. For simplicity, let’s say a company sells products and services X, Y and Z. To track and manage them, the company produces 100,000 greenbar pages and 20,000 microfiche pages per month, at a hard dollar cost of approximately $2,500. Management wants to start tracking customer buying habits by weekdays.

So, the company invests in a COLD system. The investment pays for itself in eight to ten months and the data is now available on the desktop in seconds. What’s more, by simplifying some of the old processes and eliminating others, the company achieves a soft dollar savings many times the original investment. Customer service representatives can respond to inquiries intelligently, on the spot, so customers keep coming back. And it turns out that product sales spike up on Fridays during the winter.

It’s not uncommon for managers to wonder why it’s so difficult to get the information they want when they need it. It’s always been there; but it’s been stored in the wrong place. COLD technology eliminates the cabinets full of paper files and tedious microfiche readers. Now finally, workers can easily access documents as well as data, at electronic speeds.

Best of all, it doesn’t take a task force or re-engineering committee to implement. COLD technology is simple and straightforward, and you can prove it in your environment virtually risk-free.

We hope you find this guide as we intended it–to be helpful in implementing a technology whose time has come. Please call and tell us what you think about it. We’d also like the opportunity to help in your implementation.

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